MINUTES OF THE MEETING OF SPIXWORTH PARISH COUNCIL HELD AT
7.30pm on TUESDAY 1 SEPTEMBER 2009 at SPIXWORTH VILLAGE HALL

PRESENT
COUNCILLORS: Mrs Doy (Vice-Chairman)
Mr Barrell Ms Cullum Mrs Holdroyd
Mr Manning Mr Mills Mr Potter
Mr Sadler Mr Thompson Mr Ward
Mr Watson
District Councillor C. Thompson (also Parish Councillor)
One member of the public
CLERK: Mrs R. Rose

THE VICE CHAIRMAN welcomed everyone to the meeting.

No matters were raised by the public.

1. APOLOGIES were accepted from Mr Fitt (Chairman), District Councillor B. Kular and County Councillor A. Williams

2. DECLARATIONS OF INTEREST

Councillor Sadler: as a member of Broadland Standards Committee and Broadland Community Partnership (public bodies); a Vice President of Norfolk ALC; Vice-Chairman of the Norwich Airport Joint Consultative Committee; a personal interest in any matter relating to the Code of Conduct or the bodies stated.
Councillors Cullum and Doy: Prejudicial interests in Item 6.1(refund of expense and relationship to recipients of payments)

With the Council’s agreement as there were no Police present, the Vice Chairman deferred Item 3 (Police Matters) until later in the meeting.

4. THE MINUTES of the previous meeting held on 4 August 2009, which had been circulated, were agreed, and signed by the Chairman as a true record.

5. MATTERS ARISING

5.1 Hedge Trimming
The Highways Engineer had confirmed that usually it was the landowner’s responsibility to trim hedges and expose road warning signs.

6. FINANCE

6.1 Balances were noted.
Cheques and Payments detailed on the attached schedule and totalling £4,269.49 were authorised for payment.

7. PLANNING MATTERS

7.1 Planning Committee
The minutes of the Committee meeting held 11 August 2009 were RATIFIED.
Application for Spixworth Quarry, Grange Farm: The Clerk reported that repair of the haul road crossing on Church Lane would be included as a condition on any permission for this application.

7.2 Permissions and Enforcement Matters
There were no outstanding matters for the parish.

7.3 Any Other Planning Matters
7.3.1 The Clerk reported that Tree Preservation Orders had been placed on two oak trees in Russell Avenue.

7.3.2 The Clerk had ascertained that there was no breach of planning permission for 14 Crostwick Lane, but would make the plans available for Councillors Mills and Sadler.

8. CORRESPONDENCE & REPORT OF MEETINGS ATTENDED

8.1 Correspondence List
A list of the correspondence received had been circulated, and was updated at the meeting; all items were available form the Clerk. A list is attached to the signed copy of these minutes.

8.2 Responses to Invitations / Consultations

The meeting APPROVED the half cost of a delegate’s fee (£24.50) for the Clerk to attend the SLCC Regional Conference.

The meeting APPROVED the training fees for the Chairman and/or Vice Chairman to attend Chairmanship and Engagement training, to be agreed with the Chairman when available.

Details of 10 free training sessions to be delivered by Broadland District Council on Sustainable Communities had been circulated. Councillors would inform the Clerk of any sessions they wished to attend.

9. HIGHWAYS MATTERS

9.1 Highways Committee
A meeting date was set for 15 September 2009 at 7.00pm.

10. AMENITIES MATTERS

10.1 Amenities Committee
The minutes of the Committee meeting held 18 August 2009 were RATIFIED.

Matters Arising from the meeting:
10.1.1 Councillor Ward, as Chairman of the Amenities Committee, raised the matter of the location of the youth shelter. A resident of Bowling Green Close living in close proximity to the shelter had complained of noise nuisance in the early hours of the morning, and had asked if the shelter could be moved.
Councillor Cullum, as a resident of Bowling Green Close, declared a personal interest in this matter.

There was discussion on the practicalities of moving it, other possible locations in the vicinity of the Village Hall and the expense.

It was AGREED that the Clerk make enquiries into all these aspects, and the Parish Council would consult all relevant bodies and look carefully at potential new locations.

10.1.2 An on-site meeting date was set for 23 September 2009 at 6.00pm to inspect the Orchard Road playground and Greg's Meadow.

10.2 Complaint of Litter at Shops
A specific complaint had been received but this was on ongoing problem. The Clerk had sought advice from the Assistant Street Scene Officer at Broadland District Council but he was on leave.
Meanwhile the Clerk was asked to write to all the shops to ask that they ensure that their litter was placed in the available bins, and if necessary the surplus placed in bags and disposed of with their commercial waste.

10.3 Any Other Amenities Matters

Councillor Watson reported that City Care trucks had been seen using Church Lane without their loads being sheeted, and rubbish had been deposited on the highway.
The Clerk would inform the Police, Highways and Trading Standards officers.

11. SPIXWORTH VILLAGE HALL TRUSTEES

11.1 Trustees Committee
The minutes of the Committee meeting held 20 August 2009 were RATIFIED.

11.1.1 It was AGREED that all Members of the Trustees Committee should be members of the Village Hall Management Sub-Committee.

11.1.2 The authority to agree Terms of Reference for the Village Hall Management Sub-Committee was delegated to the Trustees Committee.

11.1.3 A further meeting date was set for 15 September 2009 at 7.45pm.

11.2 Spixworth Village Hall Management Committee
The meeting noted Councillor Potter’s report on the Committee meeting held on 25 August 2009.

12. NORWICH INTERNATIONAL AIRPORT

There was nothing to report. The next meeting of the Joint Consultative Committee would be held in October.

13. NORFOLK ALC

13.1 AGM, 12 September 2009
Councillor Sadler would attend on behalf of the Parish Council.

13.2 Withdrawal of Motion
The motion proposed by Buxton with Lamas Parish Council, to be seconded by Spixworth Parish Council, had been withdrawn.

14. REPORTS FROM DISTRICT COUNCILLOR

Nothing to report.

3. POLICE MATTERS

3.1 Crime Statistics
The figures for August had been received and circulated; 18 calls had been taken by the Control Room from/regarding the parish, and 5 crimes had been logged.
It was generally agreed that the figures were very low. Further information on the crimes was not available as there was no Police presence.

3.2 Items to report to the Safer Neighbourhood Team
The meeting discussed a recent incident of possible hate crime; the Clerk would ask the officers to contact a Parish Councillor direct.
The Clerk would ask officers to monitor the severe parking problems at the junction of Arthurton Road and Redwing Gardens, and the junction of Buxton Road and Ivy Road.

3.3 Any Other Police Matters
The next SNAP meeting would be held in October, but Councillor Ward reported that a non-public Panel meeting would be held on 17 September to discuss the future constitution and format of the Panel.

The Clerk would pursue the possible adoption of Councillor Potter’s home security leaflet by Broadland District Council.

15. AOB

Councillor Potter asked that representation be made to Coltishall and Spixworth Surgery about the recent lack of doctors’ coverage of Spixworth, and the fact that flu vaccinations were only being carried out in Coltishall.

There being no further business, the Chairman closed the meeting at 9.02pm